Dear Students,

We would like to announce the important information about the Google Workspace (G Suite) Education Edition.

1. Based on the resolution of 607th Executive Council Meeting, the Google Workspace (G Suite) is going to reduce the space and delete accounts.  In order to protect your data stored in the G Suite, please follow the instructions of the staff at Computer Center and manage the data-backup data.

2. According to statistics, the current storage space usage of users of NTUST is about 3.4 PB, which is about 34 times more than Google provides us. If the university fails to reduce the space to 100TB before July 1, 2022, the faculty and students are not allowed to access the Google Workspace (G Suite) anymore.

3. Work schedule

  * From now on, the function, "Create the Shared Drive", will be disabled, and users will not be allowed to create a new shared cloud drive. (The shared drive is not included in the personal space, but it is 100TB of the university space. )  The existing shared cloud drive can still be used, but please remove it as soon as possible).

  * For the faculty, staff, and students, please reduce the space usage to less than 8GB before April 20, however, the alumni must clear all the space.

  * The usage of staff, student and, alumni accounts will be disabled from April 21 if it is more than 8GB.

  * One should go to the computer center to access the deleted accounts for the data backup, and one can only do the application for one time.

  * All contents of the shared drive will be deleted on May 1, and the data cannot be recovered once it is deleted.

  * All the accounts of the alumni, faculty and student with more than 8 GB of storage space will be deleted on June 1.  ONCE THE ACCOUNT IS DELETED, THE DATA CANNOT BE RECOVERED.

4. Process of the data deletion and relocation.

  * Please go to https://network.ntust.edu.tw/suspendGoogle/Index <https://network.ntust.edu.tw/suspendGoogle/Index>  to apply for G suit account by the time limit.  You can apply for access by yourself (before activation. One will be asked to verify your NTUST mailbox account password to log in)

  * Please check your space usage at https://drive.google.com/settings/storage <https://drive.google.com/settings/storage> 

  * Please go to https://drive.google.com/drive/quota <https://drive.google.com/drive/quota>  to delete useless files in Drive

  * Please go to https://drive.google.com/drive/shared-drives <https://drive.google.com/drive/shared-drives>  to delete useless files in Shared Drives

  * Please go to https://drive.google.com/drive/trash <https://drive.google.com/drive/trash>  "Empty Trash" ("Empty Trash" must be done.)

  * Please delete outdated or useless messages in Gmail

  * Move cloud space files to your personal Google Cloud space, please refer to the following link. https://www.cc.ntust.edu.tw/var/file/50/1050/img/2618/377935244.pdf <https://www.cc.ntust.edu.tw/var/file/50/1050/img/2618/377935244.pdf> 

  * If you want to backup your Gmail emails to Outlook on your PC to receive emails, you can refer to the following link. https://www.cc.ntust.edu.tw/var/file/50/1050/img/2618/271710942.pdf <https://www.cc.ntust.edu.tw/var/file/50/1050/img/2618/271710942.pdf> 

As a reminder, your Workspace account is for educational use. If you have personal files or content, move those files to your personal Google Drive.

Sincerely, 
Computer Center

Contact Person:  Mr. Tai
Tel: 02-2737-6218
Email: steventai@mail.ntust.edu.tw